Easy Scheduling: The Perfect Calendar for Tutors

Keeping students and parents in the loop is a tedious task. And that task becomes exponentially harder when you're managing a team. So what's the plan? How do you keep everyone in the loop while reducing your admin time? The goal is not to be sending emails at 12 a.m. regarding last minute changes to scheduled emails or even reminders.

Our Calendar was meant to serve as that stop gap for you.  Our integrations with Google Calendar, Outlook and Apple Calendar your team and clients will always know what exactly is going on. Conveniently sync events from our calendar to your personal calendar without manual input.

Current Headaches

So why is an internal calendar becoming more popular for tutors? Let's take a look at a few of the pain points:

Double-bookings and scheduling conflicts often occur when tutors and clients use conflicting calendars. Parents may not accept an event on Google Calendar if they are using Outlook. And even if they do, you risk they won't be properly notified for the lesson.

Do you have multiple class listings or are you working with multiple tutors and students? A personal calendar comes up short when you need to effectively track multiple events, especially with a team.

Cancellations and rescheduling need to be updated manually or relayed to your team which causes more work for you.

DIY, Spreadsheets, Notes and locally keeping track isn't worth the time invested or storage space it will take up on your computer. With this method there's absolutely no automation and you're left making every update.

Our Key Features

Here's a breakdown why our calendar will not only save you admin time but will also improve your business flow.

🏅 User-Friendly: Save time with an exceptionally easy to use calendar. Whether you're using your laptop or iPhone you'll find following or adding events a piece of cake!

🏅 Meaningful Integrations: We've created integrations with Google Calendar, Outlook, and Apple Calendar so you can have each lesson, webinar, appointment and class automatically added to your personal calendar.

🏅 Automated Reminders: One of our strongest features is our ability to keep everyone on the same page. Your team and clients will receive automated email remainders with the option to opt-in to SMS text messages!

🏅 Track every event: As an admin or even solo tutor you have to be aware of everything going on at once. On the brightside, we make that really easy for you to do. From Webinars to Lessons, cancellations to accepted events you'll see everything on your dashboard.

🏅 Built for solo tutors and  learning centers: Our SaaS is extremely affordable if you're a one man show or a team of ten. For tutoring centers, admins can flip through each tutor's calendar and will be notified when changes occur.

Your Benefits

✅ Save time by automating repetitive tasks like reminders and cancellations. Win back hours of back and forth messaging between your team and clients.

✅ Improve communication with students and parents through built-in messaging and notifications.

✅ Boost student retention by ensuring a well-organized, predictable schedule that's easy to follow.

FAQs

• Can I integrate with my personal calendar?

Absolutely! The tool integrates with popular calendars like Google Calendar, Outlook, and Apple Calendar to ensure you stay organized and never miss an appointment.

• How do automated reminders work?

Automated reminders are sent to both tutors and students via email, SMS, or push notifications. You can customize the timing and format of reminders to reduce no-shows and improve attendance.

• Can I manage cancellations and rescheduling?

Yes, you'll be notified of each student, parent or tutor attempt to reschedule or cancel a lesson. With each event you'll have the ability to change times.

• Is your calendar mobile-friendly?

Absolutely! You'll find it easily accessible on your laptop or phone, so you can manage your schedule from anywhere.

• Does the tool support multiple tutors or teams?

Yes, if you run a tutoring business or manage a team of tutors, you'll be able to view each tutor's schedules, and oversee all appointments from your admin dashboard.

• Can I customize my availability and booking rules?

Yes, you can set your availability, add buffer times between lessons, and control how students can book lessons.

• Is it possible to track payments through the calendar?

Yes! Our calendar can track payments and see payment statuses of the underlying event (lessons, classes, appointments or webinars) but that event would need to be created first! For example, if you want to host a webinar, create it in the webinars tab and it would automatically reflect in your calendar along with it's payment status!

• How much does the it cost?

Solo tutors can claim our calendar along with invoicing, a dedicated whiteboard and many other features for just $9.99 monthly. Manage a team? Check out our plans for tutoring centers.